Uploading Files

Posting a document to WorkZone is as easy as attaching a document to an email message. Just browse for the document on your desktop or server and load it on WorkZone for access by the whole project team. Share documents of any type and size, without regard for limits placed by email or firewalls.

Need to upload a large number of documents at the beginning of a project? No problem. WorkZone lets you zip an entire folder and document structure on your computer and upload it to WorkZone in one step. WorkZone will then extract the zip file to recreate your original folder and file structure.

You can also link to external websites, side by side with traditional documents.

Email Notification

Every time you post a document or make a comment, WorkZone lets you send an email alert to other users. Once the email is received, the user simply clicks on the link to go directly to the folder or comment log that contains the new content.

In addition, the automated alert system can be set to send out reminders to users of specific deliverables, assuring that critical action steps are not lost in the complexity of detailed project plans.

WorkZone automatically makes a log of all emails sent, so you have a permanent record of the event.

Project Tracking

WorkZone's Project Tracker lets you track the status of ongoing projects from a wide range of dimensions. See which tasks are on schedule and which are behind. Show all tasks or filter by project, responsible party or status. You can choose to offer client access, or simply use the Project Tracker within your organization.

Changes to key fields are recorded in an activity log, so that you can refer back to them later if you want to review your processes.

The Project Tracker is a useful, easy-to-use tool for giving web-access to a basic project task list. Think of it as a nice replacement for that Excel spreadsheet you created and never remembered to update.

Group Calendars

Share activities, milestones or deadlines with team members. Set automatic reminders to be sent via email to team members prior to important deadlines. Create color-coded categories for items to highlight them, or filter the calendar to see only a single category's items.

Online Approvals

WorkZone allows you to request and record approvals from other WorkZone users for individual documents. WorkZone automatically generates an email alert that you can send to each approver, who can then indicate their approval/disapproval and make comments.

Discussions

All documents in WorkZone include a comment log that allows everybody to share their thoughts, provide direction, or give approval. The log remains associated with the document throughout its life in WorkZone.

The comment log can also be used as an effective tool for recording next steps following a meeting or conference call. Simply note the outcomes or next steps and then notify other team members.

Customized Folders

The concept behind WorkZone is that it supports the way you work right now. It's easy for non-technical users to quickly create an environment that reflects current practices.

You start with a blank slate, and in a matter of minutes you can create the precise folder structure you need. All the folders have names that make sense to you and your client. Create as many folders and subfolders as you like to separate projects phases, etc.

If you use a similar folder structure across projects or clients, you can reuse the folder structure from an existing project or template.

Customized Branding

Customize WorkZone to reflect your branding or tailor each workspace to reflect the branding of each client or product group you support.

You can add logos for your organization and each client or brand you support. You can customize background colors and add customized background images that tie WorkZone to the look and feel of your organization's website.

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